Our Process

Buying Procedure

1. Buyer/Legal Mandate submits Irrevocable Corporate Purchase Order (ICPO) Refer to sample below of ICPO or use our template for straight through processing 

2. Price and Terms Negotiated

3. Proimex Pty Ltd (herein after the "Seller") responds with Full Corporate Offer (FCO) and Draft of Contract.

4. Contract discussion and signing. All copies sent via email, digital or fax is deemed as legally binding. The hard copies are exchanged via courier;

4. Proimex Issues Confirmed Sales Invoice

5. Buyer Bank Issues Draft Letter Of Credit (DLC)

6. Proimex Bank Confirms Details of Buyer Draft Letter Of Credit (DLC)

7. Proimex Issues Instructions To Buyer Bank To Issue Final “Confirmed Irrevocable Transferable” Letter Of Credit (LC)

8. Proimex Bank (Top 50) Confirms LC

9. Proimex Advisers Buyer that LC has been Received and Accepted

10. Buyer Arranges inspection at own cost.

11. Documents and Shipments commence as per the contract.


Documents supplied 

  • Commercial invoice
  • Bill of lading
  • Packing list
  • Certificate of origin
  • Insurance certificate


Optional Certificates As required

  • Inspection certificates
  • Weight quality certificates
  • Human Consumption certificates
  • Health certificates
  • Fumigation certificates
  • Radiation free certificates
  • Non GMO certificates


Why does Proimex request a Draft Letter Of Credit? In our experience over 50% of first presentations of Letters of Credit require amendments and these can take time to resolve. To reduce the expense, frustration and the possibility of our buyers missing trade deals all details are corrected and confirmed early.  

IMPORTANT notes regarding documentation submitted for consideration;

More than half of all requests Proimex receives are rejected due to inconsistencies. Therefore, to avoid frustration, please make sure the following is observed and respected.

The requests must be presented in a complete Irrevocable Corporate Purchase Order (ICPO) as per the example below, on the Company’s letterhead (Corporate official stationery with full address and contact information), containing full banking information (including Account holder, Bank address and Bank officer’s contact information, SWIFT Code, Account coordinates, etc.) , Plus  Buyer’s requirements including details of the Commodity and Specification required, Total quantity, Periods of delivery, Destination port, and Target price.

The ICPO must be signed and stamped. The names and positions of the Company officers signing the ICPO must be clearly indicated. Otherwise, the document has no legal value;

The documents must be recent (at the most 10 days old);

IMPORTANT , the letterhead of the Company requesting the commodity must correspond to the Bank Account Holder on the banking information provided.

DISCLAIMER , Proimex accepts no legal responsibility for any delays that may incur in regard to the parties entering into any Letter of Intent, Irrevocable Purchase Order, or any such perceived breach by any party to the contracts or agreements.  

Proimex accepts no legal responsibility for any loss that may be incurred, to include but not limited to; delays that may occur, supply no longer being available, price increases, acts of God, war or the like.
Should you require clarification of any of the above please write to legal@proimex.com.au

Irrevocable Corporate Purchase Order (ICPO)

Date: (Day, Month, and Year)

To: Proimex Pty Ltd

ICPO Reference No:

We, [Company Name], acting with full corporate responsibility as the potential buyer hereby submit our formal Irrevocable Corporate Purchase Order to purchase the following goods.

By signing, we state with full legal responsibility that we are ready, willing and able to purchase the product / commodity as illustrated below and are the legal signatory with full corporate power to produce the acceptable banking instruments to activate a valid sales contract between ourselves and the supplier / exporter.

Name of Commodity:

Specifications: (Attach separate page, if necessary):

Quantity: MT/Metric Tones.

Packing: Bulk, Containers

Destination Port / Country:

Delivery: CIF (input port of destination)

Rate / Size of Shipment (Optional):

Inspection: By SGS or equivalent at seller's expense.

Target Price: USD CIF-destination port per Metric Ton.

Payment Terms:

Performance Bond (PB 2%):

The following commercial banking institution will function as the Primary Bank of Record for this transaction:

Full Name of the Bank:
Full Address of the Bank (Address, City, Zip, Country) :
Phone No : / Fax No:
Bank Telex No: (Optional)
Bank SWIFT / Sort Code No :
Bank's Officer : (Name / Title)
Direct Phone No : Fax No :

Bank Account Holder or Name:
Bank Account No / IBAN:
Confirming Bank Coordinates:

Full Name of the Bank:

Full Address of the Bank (Address, City, Zip, and Country)
International Trade Department Phone No: / Fax No:
Bank's Officer (Name / Title):
Direct Phone No: / Fax No:

We understand that any and all offers and / or contracts are subject to successful seller verification of funds availability. We hereby give our written permission for the seller to seek usual bank reference and to conduct a soft probe of our account.

By signing, we understand all offers are subject to final agreement on the details of Commercial Invoice or other sales contracts.

Full Company Name :
Full Company Address (Address, City, Zip) :
State / Country :
Phone No : / Fax No :
E-mail : @
Web URL (Optional) :
Name of Signatory :
Title of Signatory (Registered CEO or Official Mandate of the Company) :
Dated (Day, Month, Year) :

Signature :

Company Stamp / Seal :

Our Process

Proimex will ONLY accept to start negotiations upon receipt of Buyer’s ICPO, which should be not older than 5 banking days.

Proimex's non-exclusive offer is presented as first come and first serve basis.

The payment instrument conditions are irrevocable and non-negotiable.

The contract conditions are irrevocable, unconditional and non-negotiable.

No visit to yards or stock, proof of product produced will be allowed prior to contract.

No information regarding previous shipments or contracts will be provided. (Please Note: It is against trade regulations and also SGS policy to promote Bills of Lading, SGS Reports or other validating companies reports, or past fulfilled Contracts as “Proof of Performance,” It also violates U.S.A. law as these breach formal contract Confidentiality Agreements )

The terms of the payment instrument must be approved by the Seller (Proimex Pty Ltd) and Seller’s Bank (Commonwealth Bank Of Australia).

The Buyer agrees that no product will be delivered to either any United States or United Nations sanctioned port, or those that may still be considered Safe World Ports, but are located in current war zones or areas or conflict.

The presentation of a Full Corporate Offer (FCO) is always contingent to the presentation of the Buyer’s Letter of Intent (LOI) or Irrevocable Corporate Purchase Order (ICPO) containing full banking coordinates and explicit authorization for soft probe. In addition the Buyer must present the Bank Comfort Letter (BCL).

The Buyer also agrees that his/her response to this offer constitutes the acceptance of a Non-Circumvention and Non-Disclosure Agreement, with corporate and individual responsibilities, extended to heirs, assignee's, and/or successors, to be signed with our Corporation, according to standard terms suggested by the International Chamber of Commerce (I.C.C.) 500, and valid for 5 (five) years, or the length of the contract, which ever is the greater.